Administrative Assistant I

About the role

This entry‑level Administrative Assistant position supports daily office operations in Cochabamba while maintaining strict confidentiality. The role collaborates with teammates to ensure smooth clerical workflows, from handling communications to assisting staff with various administrative tasks.

Key responsibilities

• Answer telephone calls, route them, and convey messages.
• Photocopy, scan, and file documents; enter and retrieve electronic data.
• Schedule meetings, record minutes, and coordinate travel itineraries.
• Welcome and host visitors, manage incoming and outgoing mail.
• Create and process bills, statements, receipts, and checks.
• Prepare envelopes, perform envelope stuffing, and handle mailing tasks.
• Proofread records, stamp or number forms, and support project‑team administrative duties.
• Perform light manual tasks such as delivering supplies, arranging chairs, and setting up refreshments or displays.
• Order office supplies, arrange shipping, and provide logistical support.
• Provide document recording, authentication, and notary services as required.
• Advocate for child protection, raise awareness of children’s needs, and report any concerns of abuse or neglect.

Required profile

• Professional degree in Business Administration, Economics, Commercial Engineering, Industrial Engineering, Marketing or a related field.
• At least 1 year of experience in administrative tasks and customer service.
• Proficiency with Microsoft Office and other technological tools.
• Intermediate level of English (mandatory).
• Excellent communication skills, ability to work in a team, and flexibility in handling conflicts.

Required skills

• Microsoft Office